Director of Special Events

The Director of Special Events will be responsible for planning, coordinating, and executing various special events for Duchesne High School. This role will ensure that events support the school's mission, foster community engagement, and enhance the student experience. The ideal candidate will be creative, detail-oriented, and possess strong organizational and communication skills. This candidate must be a team player, take initiative, and be willing to adapt to this evolving role.

1. Event Planning and Coordination:
• Develop, plan, and execute a comprehensive schedule of school events, including but not limited to golf tournaments, dinner auction, Grandparents Day, Music Bingo, Trivia, Admissions events, donor events, and Dream Raffle.
• Coordinate all event logistics, including venue selection and catering, invitations and RSVPs, audiovisual requirements, decorations, transportation, and accommodations.
• Collaborate with school administrators, faculty, staff, students, volunteers, and external partners to ensure successful event planning and execution.


2. Budget Management:
• Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.
• Track expenses, process invoices, and provide regular financial reports related to events.


3. Marketing and Promotion:
• Develop and implement marketing strategies to promote events through various channels, including social media, school website, newsletters, and local media.
• Create and distribute event materials such as invitations, programs, and promotional content.


4. Volunteer Coordination:
• Recruit, train, and manage volunteers to assist with event planning and execution.
• Assign tasks to volunteers and ensure they have the necessary resources and support.


5. Stakeholder Engagement:
• Build and maintain relationships with key stakeholders, including students, parents, alumni, donors, and community partners.
• Ensure effective communication and collaboration among all parties involved in events.


6. Evaluation and Improvement:
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Implement changes based on feedback to enhance future events.


7. Compliance and Risk Management:
• Ensure all events comply with school policies, regulations, and safety standards.
• Identify potential risks associated with events and develop contingency plans.
Qualifications:
• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
• Minimum of 3-5 years experience in event planning, preferably in an educational or non-profit setting.
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Strong budget management and financial reporting skills.
• Excellent written and verbal communication skills.
• Proficiency in event management software, Microsoft Office, and Google. Blackbaud and Bidpal are our preferred event management and data platforms.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Strong interpersonal skills and ability to work collaboratively with diverse groups.
• Creative problem-solver with a keen eye for detail and organization.

Working Conditions:
The Director of Special Events will work primarily on-site at Duchesne High School, with occasional off-site meetings and events. The role may require lifting and transporting event materials and equipment.

Interested candidates should submit a resume, cover letter, and references to Becky Williamson at bwilliamson@duchesne-hs.org by June 30, 2024.